Most organizations rely on manual identity access management or IAM. There are multiple automation IAM technologies that an organization can choose from, enabling an administrator to monitor and provision users automatically and grant them time-based access. On the other hand, a manual IAM will require an administrator to change all these factors for every individual in the organization manually.
A manual system will lead to gaps in access restrictions and major losses in security, time, and money. This article explains common access control, identity management mistakes, and why you need automation to avoid these mistakes.
What is IAM?
As mentioned earlier, IAM is identity access management. It is a crucial security and compliance framework that encompasses policies, processes, and products to manage and regulate user identities. Access refers to the actions that a user performs. IAM also links the security and productivity of the entire enterprise because of the digital global economy. It is worth noting that the simplest IAM mistake could cause information security risks for your organization.
This system enables authorization, authentication, and identification. Compared to the manual system, it is more efficient and ensures your organization gets the return on investment (ROI). Ensure that only the right individuals can access IT resources, hardware, software apps, and computers. Some key components of this system include:
- The system used for auditing login and access history
- Tools that are used to monitor, delete, create, and modify access privileges
- Database with user identities and access privileges
IT departments handle IAM functions and are responsible for cybersecurity and data management. With tools such as password management, monitoring and reporting apps, provisioning software, and identity repositories. We view API security as a vital part of single sign-on between mobile applications and user-managed access.
The Significance of Identity Access Management
With the economy being digitized, identity access management is an essential aspect of your enterprise security plans.
This system is linked directly to the security and productivity of the entire identity governance. We have witnessed compromised user standards that have allowed entry points into networks and information assets of several organizations.
This system is an essential tool because it offers an organization additional value. Its solutions ensure your information assets are safeguarded. They offer your enterprise protection from the increased threat of malware and ransomware attacks, such as criminal hacking and phishing.
It is not uncommon for most organizations to provide their employees with excessive access privileges than needed. Identity management software offers an additional layer of protection by ensuring that specific employees’ rules and access policies stay consistent throughout the organization.
This system can be as complex or as straightforward as you want it to be. It has customization options that can reveal specific records, documents, and files. An administrator in the company can also control which employees can access specific applications. The users you choose are the only ones who will view the specific information you want them to see.
This system is designed to make it difficult for an outsider to see, steal, or manipulate sensitive enterprise information. It offers your enterprise multiple benefits. It is worth noting that cloud access management is also essential because it connects cloud servers, facilitates authentication, and manages user access.
Why You Need to Automate Your IAM
As mentioned earlier, most organizations still use manual identity access management. However, this is an inefficient method, especially for fast-growing organizations. Performing user management tasks using a manual system is cumbersome, and certain essential AD tasks do not have any space for one to make errors. Listed below are reasons why there is a need for you to automate your identity access management.
More productive Employees
This system helps IT and saves employees time. When you use manual provisioning, it can take several hours or days for employees to access the tools they need to use for their job, especially if an IT administrator is swamped with many tasks. However, if you have an automated system, they do not have to rely on an It admin to perform their jobs. This ensures more productivity.
Lower IT Costs
An automated system solution usually saves IT admins a lot of time to perform other crucial tasks. IT admins are responsible for everything, including creating accounts and granting appropriate access permissions to new employees. This can be quite time-consuming. If they are swamped with work and do not immediately attend to requests from employees, they delay the organization’s productivity. This means nothing in the organization can run until they take care of it. With an automated system, employees stay productive, so you save on costs.
Compliance and Audits Are Cheaper
An excellent automated access identity system will help save your organization all the time spent on compiling paperwork, performing internal audits, and preparing for external audits. This is because it has an inbuilt compliance tracker. This saves you money and time and prevents you from making costly errors that are often a result of a manual process. It gives timely auditors and regulators and detailed reports. You can be confident in their accuracy.
Signs That it is Time to Automate Your Company’s Identity Management
It is clear that when you automate your system, you cannot only save money, but you also keep your organization’s information safe and increase efficiency. You can give your employees the necessary access they need when they need it, therefore, minimizing security risk and increasing convenience.
An automated system makes sure that no one can fall through the cracks, and no policy is ever ignored. It also saves you so much time. Listed below are signs that it is time to automate your company’s identity management.
Protect your account
Excessive User Rights
An administrator may grant a user the privilege to access vital file servers for a particular purpose, such as auditing. However, after the user’s purpose is served, the admin may forget to revoke that privilege. A user who has excessive rights has access to classified information, which, when stolen, could harm an organization. Therefore, it is essential to set up a secure and safe environment where only trusted users could temporarily access specific folders and files. This is a sure way that guarantees that a user only has the required rights. This is only possible when you automate your system. Some systems can help you identify which particular user has access to critical access to resources in your enterprise.
Stale Accounts Build Up
A stale account may go unnoticed for an extended period. For security purposes, it is essential to get rid of such accounts. Remove such an account from your system as soon as possible since it prevents potential attacks from malicious insiders or aggravated ex-employees. If you are using a manual system, when a user leaves your organization, the manager or HR has to notify the admin to delete the account. In such a setup, one may forget to pass the information. It could also take some time before the deletion process. However, with an automated system, you can automate the account cleanup process, which is very efficient.
Inability to Track Management Actions
A manual system cannot provide an admin with the visibility needed to see the user management actions. Manual tools cannot detect unauthorized modifications. However, when you automate your identity management, you can preview changes in management actions.
If an employee’s responsibilities and roles change, an admin must move them to a different OU, add them to the appropriate groups, or modify their account’s properties. The admin has to immediately address server permissions and group memberships because these determine if the employee will have access to relevant resources.
As if that is not enough, help desk requests, account unlocks and password resets also swamp the admin.
Should the admin delay performing any of these tasks, it hinders the productivity of the team and employees. Conventional tools cannot perform these tasks. Only an automated system can do these.
High Turnaround Time When There is User Onboarding
When a new employee joins your organization, HR has to notify the IT admins. Usually, they will share the new employee’s details with the IT team by email. Creating an account for a new employee and having to define their rights can be time-consuming. There might also be a data entry error, which may give access to the wrong user. That is why you need an automated system. Automatic user provisioning eliminates repetitive onboarding tasks. This ensures that IT admins can focus on dealing with other crucial tasks.
It is worth noting that cloud identity management is optimized for integration across devices, resources, applications, and operating systems. This is essential because a cloud migration opens access to endpoints outside your enterprise control. Choose security and convenience with Teamstack. We have an excellent reputation and high standards, providing workforces with secure and convenient access via an access and cloud identity management platform. We will also provide your organization with multiple IAM solutions.