Face it, your company has an identity problem. Not that it doesn’t know what it is. Rather, too many people have access to critical accounts that, if used, can result in serious problems. These include broken processes and, in a worst-case scenario, hacked data. What you need is access management automation to keep track of user access, segregation of duties, and ID removal.

What is IAM?

Simply put, IAM is a process that permits administrators to add an employee or customer into a company’s IT environment. Additionally, it provides them with the necessary access privileges for various applications.

Why it’s Needed?

There are several reasons to implement access management.

  • It adds an extra level of security to your enterprise’s network.
  • It’s a proactive way of segregating duties between different departments.
  • It helps you keep track of an employee’s productivity.
  • It is a useful tool for organizations that consider expanding over time.

IAM improves the overall benefits of internal employees or external customers. Through extra layers of verification, like multi-factor authentication (MFA), they can access multiple platforms without remembering a large number of passwords. On top of this, managers have an easier time reviewing activity, tracking permissions, and minimizing security breaches.

Never compromise security
for convenience, choose both!

Why Do Businesses Still Run on Manual IAM Platforms?

There are a few reasons why more than two-thirds of businesses still rely on manual entry and management. One is size. Smaller companies might feel they don’t need to automate processes.

A second reason is their budget. The implementation of an automated IAM system not only requires software and hardware. Training is also required to ensure the proper steps are taken. If an enterprise doesn’t have a full-time IT department, then the cost of a software as a service (SaaS) agency must be added to a budget. Whether big or small, some companies don’t feel automation is worth the cost.

Another reason is complacency. If a manual IAM installation has worked for them then there’s no reason to make a change. Unfortunately, managers only see the top layer of operations. They might ignore or be in denial of the underlying issues.

Benefits of Access Management Automation

No matter the size of the company, there are benefits to an automated IAM setup. Here are 6 of them.

1. It’s a centralized system.

Automated IAM is designed to be centralized so information entered on a user is populated from that platform. This means your IT admins don’t need to create users on each system through manual entry or a custom-built script.

2. Creating, changing, and removing user information is time-consuming.

User administration can be a full-time job that takes away from other important tasks. When the process is automated it takes a few minutes to enter the information and have it populate across the network. In fact, some packages do it automatically through an online form.

3. You increase coordination with HR.

Automated IAM allows your human resources department to work more closely with department managers. Rather than search a huge database, HR representatives can quickly pull up an employee and make changes that populate across all platforms. For instance, they record if someone has been transferred, quit, or received a bonus or promotion.

4. Simplifies segregation of duties

Segregation of duties is critical for any organization, and it’s hard for department managers and HR representatives to keep up with all the changes. Automated IAM provides templates for each division. As a result, there’s no longer a need to manually select permissions from an extensive list.

5. Ease of use increases for everyone

Though the initial push might take some time, employees and customers have an easier time to set up their devices or access niche apps. They don’t need to request an ID for every new platform they access.

6. You gain full control of your IT infrastructure

It’s difficult to be in control of IT security when you continue to use a manual IAM solution. When you implement access management automation it gives you full control of the environment. Thus, you can block or release permissions should a system get compromised for one reason or another.

Industries That Benefit From Automated IAM

Practically every business benefits from access management automation. Not only does it simplify the population of the network but it also increases productivity in the teams that once had to manually handle these operations.

The biggest benefactor of automated IAM is corporations with a large number of employees or customers. Handling the manual addition, modification, and deletion of users regularly takes a long time and leads to mistakes.

Another industry that benefits from this form of IAM is eCommerce. Especially if the companies within the sector utilize the Cloud. Access management automation allows administrators to quickly add users and extra layers of confirmation like MFA. This secures logins and reduces the risk of cyberattacks.

Those sectors that require personally identifiable information (PII) from their customers also need automated IAM. This can be a healthcare organization or a regularly visited shopping site like Amazon.

First, it prevents them from accessing parts of the network that should normally be blocked from unauthorized users. Second, it keeps their PII safe from cybercriminals or ransomware attacks.

Words of Caution

Overall, IAM is a secure way to handle a user’s permissions within an IT infrastructure. However, there are some cautions to consider when you decide to implement this solution.

Most importantly, do not implement a DIY access management service. There are too many factors within this type of platform that result in security gaps. Since the role of an automated IAM is to protect IDs and the people that utilize them, lack of protocols leads to serious circumstances.

These gaps are also part of the general risks of any type of access management automation. Others include:

  • Availability of resources (IT or HR administrators) to manage the service.
  • Ownership of data.
  • Budget considerations.
  • Complex designs that are difficult to administer.
  • Ineffective user rollouts.

All of these risks are mitigated via a thorough project management setup.

The Bottom Line

Identity and access management processes and technologies play an important role in security strategies. Organizations and IT professionals that utilize them, particularly in automated form, need to ensure these strategies are robust enough to deal with new threats. For this, you may need some additional support. That is where Teamstack can help.

Our staff of subject matter experts on automated IAM is available to review your current environment and make the necessary recommendations to streamline user access processes. This is critical as the internet and network infrastructures continue to change. Reach out to us today for a free quote.