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Did you know that around 66% of businesses struggle with manual management of access to systems and applications used by their employees? The world has gone digital and thus calls for automation of specific business processes. As a result, businesses can benefit from having automated IAM or Identity and Access Management.

IAM is among the few concepts that have had to change to improve the security and access to data.

Disadvantages of Manual IAM

Identity and Access Management involves managing those with access to certain information.

Not having an automated IAM will pose detrimental effects on the business in this modern era. The disadvantages of having a manual IAM system include:

  • Lack of evidence for access activities
  • Manual IAM leads to delayed action and unpremeditated disclosure of data.
  • Manual filing takes up more space
  • It takes longer to access the required authorization information
  • Manual IAM systems make it difficult to make changes
  • Lack of security, thus putting vital data at risk of loss or theft.
  • Manual IAM systems are prone to damage and misplacement.

Companies need to ensure that they comply with the security policies for data and information protection.

What is Identity and Access Management?

Identity and access management comprises the policies and technologies that ensure appropriate access to technology resources and data. Identity management establishes the identity of a user by verifying credentials and passwords before allowing access.

Access management ensures the user has access to specific resources on the web, server, computer, documents, or applications.

The identity and access management systems work to perform three essential functions. Here are some basic functionality concepts for IAM systems.

Identity

The system helps in creation, deletion and management of identities. The identities are a combination of various elements to recognize each user on the system uniquely. It can be a password or a personal ID.

Modern IAM systems come with biometric systems that utilize fingerprint and retina scans to verify user identities.

Access

The IAM system allocates specific rights to every user that is on the application. Users assume a digital identity that enables access controls to be assigned and access rights evaluated against granted privileges.

This concept allows companies to grant appropriate access to those entitled and with the rights. User access on the application is trackable on the systems as well.

Entitlement

The users are allocated the application services based on the right and allowed access level. The services that the user enjoys from the application will depend on the level of clearance and access rights granted.

Never compromise security
for convenience, choose both!

Why Use IAM?

Identity Access Management automation has improved various activities that bolster the security of the data and company digital resources. The capabilities of identity automation include:

Authentication

This process involves the verification of the user’s identity and confirming the status of the user trying to access the resources.

Authorization

This involves managing authorization information and specifies the type of operations that the user can perform. The actions that a user can perform on a system are determined by the privileges allocated.

Roles

Identity automation makes it possible for roles to be assigned to each user based on the rights of access. The user will have different positions on the system from those of the administrator.

Delegation

This process allows one administrator to perform changes on the system and will enable another user to perform the tasks on behalf of the admin.

Identity access management automation has improved the security of vital company data and personal information. It is for this reason that there has been a notable increase in demand for security as a service tool.

Why Have An Automated IAM?

So you’ve got IAM in place–but why should it be automated? Below are just some of the benefits of having an automated identity and access management:

Reduces the probability of human error

This is perhaps one of the most important benefits–if not the most important– of having IAM automation. Mistakes are less likely to be made with an automated system in place. The system consists of sophisticated algorithms that make it efficient in verification and management of authorization information.

Having automated IAM systems restrict access to the appropriate parties. This way, it will be hard to commit mistakes that would lead to data loss or leakage of sensitive and personal information.

With a reduction in human error, the system makes it secure to store identity data and ensure that authorization is accurate.

Reduces IT department workload

Having automated IAM systems obviously impacts the IT department in a positive way. Take for instance, did you know that password management is one of the most common reasons people call the IT department for help?

When your organization has an automated IAM, it enables users to reset their own passwords. The system automatically recognizes the user and compares the allocated rights before authorizing access to the resources.

The IT department doesn’t have to keep an eye on everyone accessing and using the system. As a result, it alleviates IT staff burden and allows them to do more significant tasks.

Those in the IT department also don’t have to follow up on those logging into the system. The system allows specific tasks to be performed faster and more efficiently.

Increases end-user productivity

By reducing the workload on the IT department, they can focus on the management of the system. Also, an automated IAM system allows the end-user to change between processes without having to key passwords.

Through the IAM automation, users can focus on their work and using the resources and not management. The user doesn’t have to wait for the admin approval before performing specific tasks.

The system allocates users with the rights and privileges to access the system and will keep the user confined to those capabilities.

Audits and compliance are easier, cheaper and better

With a manual IAM system, it would be hard to keep track of the available users on the network and thus making security audits complicated an expensive.

Automation of identity access management makes it easier to comply with the required cybersecurity policies. Automation also makes it easier to save and record user activity on the systems and thus provide useful audit data.

A company that has invested in identity access management automation will spend less in retrieving relevant data. The automated system updates accounts, personal identity information, passwords, and other login information, making sure they are compliant.

Eliminates deprovisioning nightmare

Imagine having an employee moved to a different role in your company, thus needing a whole new set of credentials or access. Without an automated IAM, your IT department will have to manually check all credentials of the employee across the database, and then undergo onboarding process.

Now imagine if the employee leaves the company. The system administrator or user may forget to revoke individual permissions for the employee after accessing sensitive information. Failure to cancel particular user rights can lead to costly mistakes that may lead to compliance issues.

Automated IAM systems make it easier to revoke specific user access authority after a while. The admin doesn’t have to worry about revoking certain rights from a user after the user leaves the company.

Once the user logs out, authority and authentication require those rights to be fed into the system again. This process allows the company to avoid security breaches that would lead to loss or leakage of sensitive data.

Turn to Teamstack for IAM Solution

The need for security as a service tool gave rise to cybersecurity companies ready to provide their security services. As the world grows more digital, modern companies must stay updated and keep their system in the loop of security compliance.

But having an IAM in place clearly isn’t enough. The key is in automation.

The team at Teamstack offers solutions such as:

Single Sign-on

It involves the means of authenticating identity to all allowed resources without the requirement to provide more than one authentication factor. Teamstack provides single credentials across the system once.

Multi-Factor Authentication (MFA)

This process allocates the allowed resources to the identity only after identity verification with more than one series of authentication passwords. Teamstack employs various authentication factors depending on the security levels of your organization.

Read more about MFA here.

Secure Cloud Directory

Teamstack allows organizations to manage their users, permission levels, and authentication process through an online and remote interface. The business can manage the approved users and detect any fraudulent activities on the system.