Technology has become a significant part of our lives, as we use it not only in our day-to-day activities but also in organizations. With more organizations depending on technology to store financial transactions, private communications, and other important information, the security risks have significantly increased. This is why administrators should encourage employers to create strong passwords as a frontline defense for hackers. System administrators also play a critical role in educating users on the importance of complex passwords by having password policies in place. With these, users can stop viewing complex passwords as an obstacle.

What is a Password Policy?

A password policy is a set of rules that cover the design of your password from the combination of numbers, words, and symbols. These rules help increase the security of your organization by encouraging your users to create secure passwords, store them, and use them appropriately.
Password management has evolved significantly over the years. With passwords becoming a requirement in almost every device or platform we use, keeping track of each password you create can be a challenge.  However, thanks to password best practices, you can easily remember multiple passwords without having to cram them.

Protect your account

Three password policies system administrators should implement:

  1. Minimum Password Length

Password policies help in determining the minimum number of letters/characters a user requires to come up with for passwords. Most policies require users to use at least eight characters to make it harder to crack.

However, system administrators can increase the number of characters to a minimum of 14. This will help improve your site’s security even further.

  1. Password Expiration

As a system administrator, this password policy enables you to determine how long users can use their passwords before creating new ones. Such a password policy prevents users from evading the security system by creating new passwords every time they log in. 

It also keeps users from reverting to the old password after creating new ones. With such password standards, you can limit the minimum password expiration age to seven days.

  1. Use of Strong Passphrases

Although similar to a regular password, passphrases are longer. They contain word sequences and other texts that make them memorable. A longer passphrase is harder to breach, unlike a regular password. However, for this passphrases to work make sure you:

  • Use at least 18 to 20 characters
  • Use phrases you can remember
  • Incorporate special characters
  • Abbreviate the phrases you use

Teamstack supports password policies

With the above password dos and don’ts, it becomes quite easy to secure your information as an organization. Teamstack also supports password policies, which you can implement for users of your organization.

With Teamstack’s password policy feature, you can assign password requirements to each user via the User Policy section.

Teamstack's password policies dashboard
Teamstack’s User Policies section

In the user policies, it’s possible to add password settings, which adds specific password requirements for any users that have been assigned the user policy.  This includes specific minimum password length, the inclusion of special characters, lower/upper case characters, and even automatic password expiration after a set timeframe. 

Premium users can further enhance user settings like enforce multi-factor authentication (MFA), location settings, and IP settings.

The bottom line

System administrators have more control over the safety of their organization’s information. However, for these best password policies to work, make sure you also educate your employees on the and don’ts. That includes the proper way to store passwords – and why having them on a sticky note is a bad idea.